Whether you are a freelancer or running a small startup, having a good project management app is vital for success. Now, while there is no shortage of quality project management apps, finding a right one that checks every box is difficult. Most people end up spending more time to find the perfect project management app than to actually work on the project. But fret not, we did the heavy lifting for you, here are some of the best project management apps for individuals, startups or big companies. Many of these programs are available for free, but you would have to spend extra to get access to the advanced versions of some of these programs. Take a look at these options to see how well they might work for your requirements.
Best Project Management Apps
Best for – Online project management tool for developers
The Backlog is a program that provides you with a design that helps you manage all your tasks. You can use project and task management sections here while assigning tasks to certain people. You can also create tasks and prioritize them based on what is important. Bug tracking is also available to help you see if there are any problems with your website or other functions you wish to operate. The bug tracking feature is something that will come in handy for developers and project managers.
You can also use Backlog to store files for when you don’t need them. These can be quickly reached on your dashboard to control the overall user experience on this program.
Pros: Convenient Gantt charts and activity dashboard, projections are carefully laid out.
Cons: Does not integrate well with third-party apps.
Price: $18 per month when billed annually. This can work for ten users. A free trial is available with no credit card
Availability: iOS, Android, Windows, and macOS (via web app)
Check out Backlog
Best for – getting a birds-eye view for your projects
Consider Trello as a digital version of sticky notes you arrange on a whiteboard but unlike physical notes, they are searchable, shareable, and come with reminders.
It uses a board-based layout that contains lists so you can get a bird’s eye view of your project. Items inside the list are called cards. You can change the order of the cards or move them from one list to another to assign it to different members of your team. Next, your team member can perform the basic functions like color code it, add notes or check-list inside the cards.
We at Techwiser have been using Trello for managing topics and assigning it to different writers. It works like a charm. Yes, Trello does come with a couple of downsides but the benefits it offers easily outweighs the cons.
Read: How to use Trello
Pros: Simple visual setup, Reminders, integration with Slack, Google Drive, GitHub, and Evernote.
Cons: Does not use cards or boards that are dependent on others within the same account. Lacks intuitive ways of archiving cards, not ideal for managing very large projects.
Price: A free version should work for most people. It has no ads, no restrictions on the number of users. A paid version is also available for $8.33 per user per month and offers features such as the ability to change the background, add stickers etc.
Availability: iOS, Android, Windows, macOS, and Web
Check out Trello
Best for – communicating with your team members
The team messaging functionality of Slack makes it one of the best programs you can use for your interactivity and communication needs. With Slack, you can quickly review your workload without hassles. The messages you and others send out through Slack are searchable and can be categorized based on certain tasks or long-term projects. This makes it easier for your content to be reviewed and supported as you see fit.
Like Trello which we use to keep track of topics on TechWiser, we use slack for communication.
Slack also integrates with an extended variety of programs. It offers full integration with Zoom, Salesforce, Dropbox, Trello and Google Drive among other programs. The system operates effectively with a simple design that is not too complicated, thus ensuring more people can share content with each other while on Slack. The Slack Channels along with the bots and add a whole new level of utility to the app. Did you know that there is a Slack bot that lets you book Uber before leaving the office?
Pros: Easy to use, free voice calling in mobile and desktop app, Slackbot.
Price: The version of slack should easily work for a team of 10-20 people. The only restrictions are, you can’t search more than 10k of your team’s most recent messages and 10 apps or service integration.
$8 per user per month with minimal limits. Advanced plans go for $11.75 per user per month.
Availability– iOS, Android, Windows, macOS, and Web
Check out Slack
Best for – managing web development projects
Github is a suitable option for your use if you are trying to find a more advanced option for managing your content. It provides you with a sturdy layout that features open code systems to help you adjust what’s in your setup. You can share the code for programs with other people.
This is a collaborative tool that lets you organize the code you have and assign it to people based on certain factors. You can move different code projects to specific people in the workplace based on their abilities. This gives you extra control over how tasks are worked on while seeing how people in the workplace are aiming to make improvements to the different programs being worked upon. Github has shaped up as a defacto choice for a large number of professionals and is also a well-known destination among open source lovers.
Pros: Very easy to use, allows for step by step monitoring of changes in projects and tasks.
Cons: Maybe challenging for newcomers in the field to use, organizational features are not as robust as with other programs.
Price: $7 per month for developers, $9 per user per month for an extended team. Free if you don’t need unlimited private repositories
Check out Github
Best for – breaking down projects into “Today,” “Upcoming,” and “Later.”
Asana is quite identical to Trello, i.e. you can create multiple “boards”, each board is a project. Inside the board, you can create to-do lists like “Today,” “Upcoming,” and “Later etc. It helps you review what others in the workplace as doing. As you assign projects to them, you can track those people based on how well they are completing their tasks. This includes a simple and straightforward approach to managing content that only takes a few minutes to work with.
You can not only organize content by person but also adjust by priority. You can configure each task with a certain priority level based on what you plan on getting out of it. Every task you can produce individual milestones. I have used Asana as a personal task manager and either way it has worked flawlessly well.
Pros: Easy to use, integrates with Slack,
Cons: Not many types of projects available to assign, Mobile version lacks calendar
Price: $9.99 per month per user when billed annually. A free basic version supports up to 15 users.
Availability– iOS, Android, Windows, macOS, and Web
Check out Asana
Best for – visual representation of the project
MindMeister is based on mindmaps which is a technique of visually organizing information. It is a hierarchical diagram which shows the relationship between the child and parent branches. MindMeister is a cloud-based tool which offers mind Mapping solutions. You can create your boards and update the map in real time.
You can collaborate with other team members in maintaining and growing the map. It being on the cloud makes it very easy to be shared online which was not that easy for its competitors. All the users can edit, comment, give feedback. Not only that, to make your mind map more informative, you can attach images, videos, and even links.
Pros: The real-time collaboration, add Links, files, and Stylize.
Cons: Mockups and wireframes are not built natively and you have to rely on third party software for that.
Price: MindMeister is available for free but limited to 3 mind maps. You can extend it by paying $59.88/ year and you get 2 months free.
Availability: MindMeister is available for Windows, Mac and Linux Operating systems.
Check out MindMeister
Best for – version-focused work-flows
Jira is quite similar to Trello i.e. both are based on the concept of Kanban technique (i.e. dividing the tasks into “today”, “tomorrow” and “later”). However, Jira is better suited for software developers, while Trello has a much wider audience.
Jira is a project management tool which mainly focuses on issue tracking but not limited to that. With this tool, you can perform basic project management tasks like the update, monitoring, tracking, etc. It is a proprietary software and free to use for nonprofit organizations and students.
You can create new projects and choose scrum, Kanban, agile, and other methodologies for your projects. This helps you assigning different methods to different projects as per the requirement. Jira has three variants: Jira core, its the basic project management tool, Jira software, it has all the basic features plus also the agile development features, Jira Service Desk is used by big enterprises.
Pros: Dashboard with customizable charts and open reporting
Cons: It has decent security but lacks public key cryptography and two-factor authentication.
Price: Jira is a commercial software and priced at $10 per month for up to 10 users.
Availability: It is available on the cloud or you can host it yourself if you want you can use it on mobile with Jira mobile.
Check out Jira
8. Microsoft Team
Best for – if you’re already paying for an Office 365 Business subscription
Microsoft team is identical to slack i.e. it helps your team to communicate through chats and calls, collaborate and share files. If you and your team are heavily invested in the Microsoft ecosystem and are using Office 365, then Microsoft Team is no brainer.
The best thing about Microsoft Team is its deep integration with other office products like word, Excel, PowerPoint, OneNote etc. You can start a video or voice conversation using Skype as well.
Pros: Create conversation threads within a chatroom, Integration with Office 365
Cons: No way to manage a Team without actually being a member of said team.
Price: Available for free if you have Office 365 business plan.
Availability: Microsoft Team is available for Windows, Mac and Android and iOS
Check out Microsoft Team
Which is the best Project Management App?
More often than not, trying to find “best project management app” is probably the antithesis of productivity.
Each of these project management apps will help you with getting more out of your efforts for planning tasks in the workplace. Each app has its own features and qualities. You can organize your content and ready for use in many forms. Be certain to see how these programs can work for you.