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How to Clear Space on Google Drive

by Pratik
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When you create a new Gmail account, Google offers you free 15 GB of storage. However, this 15GB is not just reserved for Gmail. Rather shared between Gmail, Google Drive, and Google Photos. So, if you are anyone like me, who use Google Photos and Google Drive religiously, you might have seen the error “Google storage full”. The sweet 15 GB of data is over and Google will no longer backup your photos, Gmail won’t allow you to send emails, etc.

To fix this you can either buy an extra 100 GB storage for as little as $2/month or start backing up to a different Google account altogether. But, before you board that train, there’s always scope to free up your storage by hunting down large files and attachment taking GBs of storage.

Well, here’s a detailed guide on how to do it. I’ll also mention the amount of storage I was able to recover after every step.

Before we begin

Let’s pinpoint the problem first. To check what’s taking up your Google drive storage head over to this link. The page shows the breakdown of the 3 major apps that take up Google Storage – Gmail, Google Photos, and Google Drive. For example, in my case, Google Photos and drive is taking up more than 12 GB of storage. Here’s a step by step guide on how I did it.

google-one-storage-breakdown

Step 1: Delete social & promotional emails

Let’s start with Gmail.

When I check my Gmail for the first time, it had about 3.5 GBs of data. To give you a perspective, my Primary Inbox had 800+ conversations whereas these social and promotions folder had about 10000+ conversation which is absurd in comparison. So, here’s how to get rid of them in a single click.

Foremost, head over to the social folder. You can find it under Categories just below the Drafts folder.

social-and-promotions-folder-under-gmail

Within the social, click on the checkbox at the top-left side to select emails.

hit-checkbox-to-select-all-emails-in-gmail

Once you click on the checkbox, you will have a small message just below the selection tool asking you to select all the conversations. For instance, I had 2,342 emails in the social folder. So, the link provides me the option to select all those emails by clicking on it.

select-all-conversations-link-in-gmail

When we have all the messages selected, click on the trash icon at the top and it’ll clear all the messages from the social folder.

delete-all-selected-emails-in-gmail

Repeat the same process with the Promotions folder to get rid of other junk messages.

Step 2: Delete large attachment

Another major chunk of your mailbox space is taken up by attachments. To filter our emails with large attachments head over to the search bar and type the following and hit Enter.

has:attachment larger: 10 MB

Now, from the search results, carefully delete the Emails you think won’t be required in the future. If you get about 100+ emails for an attachment size of 10 MB, increase it to 100 MB, and see the results.has-attachment-larger-than-10mb-gmail

Step 3: Don’t Forget to Clear Trash

After all this cleanup, Gmail wouldn’t relieve your space immediately. These emails are moved to the Trash bin where it’ll be held for 30 days and then deleted. Hence, we would have to delete the emails immediately to free up space.

To do that, head over to the folders, navigate to the bottom and click on the More option. Once, you get the expanded list, scroll and click on the “Trash” folder.

trash-folder-in-gmail

Within the Trash folder, hit the checkbox button at the top-left and then click on “Select all * conversations in Trash”. Post that, click on the “Delete forever” button beside the checkbox icon. After that, the email will be deleted forever.

clear-mails-from-trash-in-gmail

In about 5 minutes or so, check your Google one storage.

Storage Recovered: The entire mailbox cleanup helped me to recover about 1.5 GB of data from 3.5 GB.

Step 4: Delete large files on Google Drive

Let’s move to Google Drive.

An easy way to relieve storage from Google Drive is to delete the bigger files. To do that, visit this link which sorts Google Drive files in descending as per the file size.

If you end up deleting files, make sure you clear them from the Trash folder as well.

google-drive-storage-per-size

Storage Recovered: This leads to about 0.5 GB of cleanup. It wasn’t of much relevance as I had quite less amount of files on Google Drive.

Step 5: Delete by faces on Google Photos

Finally, it’s time to clean up Google Photos

The major chunk of your Google account storage is held by Google Photos since all the photos, videos, and media from your smartphone is getting backed up to Google Photos. But you don’t have to keep each media, especially video. Here’s an easy way to delete large files on Google Photos.

Click on the Albums option on the left side.

albums-tab-in-google-photos

On the Albums page, you will have photo albums categorized by faces, places, objects, etc. Head over to the “People & Pets” album and you can clear off photos based on people’s faces. Additionally, there’s a “Things” album. It categorizes your photos based on objects and phototype like Screenshots, Forests, Trees, etc.

google-photos-objects-album

Step 6: Increase Compression

The last option is to compress photos already uploaded to your Google account. This would reduce the image size with no visual difference in quality. To put it into perspective, photos that are over 16 MP will be compressed to 16 MP. Videos that are higher than 1080p i.e. 4k or 8k, will be compressed back to 1080p.

To do so, head over to the Settings menu. The first option is “Upload Size For Photos & Videos”. Just beneath the option, you have a button called “Recover Storage”. Click on it.

recover-storage-google-photos

Google Photos will show you the amount of storage you can recover by compressing from Original to High-Quality photos. In my case, it predicts me to save 10.2 GB of storage which is about 65% of my Google storage. Click on the “Compress” button and go ahead with the compression.

compress-and-recover-storage-google-photos

Storage Recovered: This cleanup recovered about 10 GB of data and it’s really significant.

Step 7: Third-party App Data

In case you use a lot of third-party apps that frequently upload and download files from Google Drive, they end up stacking a lot of data on Google Drive.

To clear off, head over to Google Drive. Next, click on the gear icon at the top-right corner beside the profile icon and select “Settings”.

drive-page-gear-icon

On the settings page, click on “Manage Apps”.

manage-apps-on-drive-settings - Google Storage Full

Under the Manage Apps sections, you will see a lot of apps that have access to your Google Drive storage. Besides the app, click on the “Options” button and select “Delete Hidden App Data”.

delete-hidden-app-data-from-drive

On the pop-up screen, you will see the amount of data being used by the app. In my case, I could find few apps consuming upto 20-30 MB of space. Else, it was just about an MB of space with apps like SMS Organizer.

delete-sms-organiser-hidden-app-data

Storage Recovered: Erasing hidden app data recovered around 50 MB of data. So, this step wasn’t of much use to me.

Step 8: Delete Backups

Most people, like me, use their Google Drive account to backup mobile data. In case you switch a lot of mobile phones or use Google Drive to backup Windows 10, your older backups could take up a lot of space. Head over to this link and maybe you can get rid of your older Android or Windows backup.

For instance, I used a Nokia device before I switched on to Samsung Note 9. So, Google Drive still held on to my Nokia backup since I never erased it. To do that, right-click on the backup file and click on “Delete backup”.

delete-google-drive-android-backup - Google Storage Full

Storage Recovered: Now, erasing the old Android backup saved me around 0.5 GB of storage. In case you have a data backup of a Windows machine, it would be much more than 0.5 GB.

Closing Words

So, I started up with about 18 GB of Google storage and ended up deleted almost 12 GB. Let me know your experience in the comments below. For more issues or queries, let me know in the comments below.

Also Read: 10 Best Google Drive Tips and Tricks for Beginners and Pros

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