Home » Internet » 4 Ways to Add Symbols in Microsoft Word on Windows

4 Ways to Add Symbols in Microsoft Word on Windows

by Nitin Singh

Are you hunting for a symbol to complete that quotation? We understand your pain. Entering symbols is not that simple in Microsoft Word, and there are a multitude of ways you can enter them. But which method should you use and when? The guide will cover different ways to add symbols in Microsoft Word on Windows and when to use each.

1. Emoji Keyboard (Quick and Easy)

This is the easiest method here and what occasional users should consider the most: Emoji Keyboard. It is available in Windows universally, meaning you can add symbols, emojis, GIFs, and more anywhere in Windows 10 and 11.

1. To add symbols using this shortcut, open your Microsoft Word document and move to the section you want to add a symbol. Then press Windows + . (period) on your keyboard. With this, the emoji keyboard will appear on your screen.

opening the emoji keyboard on windows 11

2. Move over to the symbols section. Here is a list of recently used and saved symbols in Windows.

moving to the symbols section in emoji keyboard on windows 11

3. Look for your preferred symbol from the available list of General punctuations, Currency symbols, Latin symbols, etc, and click on it to enter it in your text. For example, we’ve entered the (degree) symbol in our text.

entering symbols from emoji keyboard in Microsoft word on windows 11

Did You Know: Confused between Blank Page and Page Break in Microsoft Word? Learn when to use and how.

2. Menu Bar (General Users)

The method as intended by Microsoft, uses the Insert menu bar to enter symbols in your Word files. This method is much preferred for people who rarely use symbols in their Word documents.

1. To insert symbols using the menu bar, open the Word document and navigate to the Insert menu bar.

going to the insert tab in microsoft word on Windows

2. Now navigate to the top-right side of the Insert bar and click on Symbols.

expanding the symbols sections in microsoft word on windows

3. Click on More Symbols… to access the full Symbol dialogue box.

moving over to the more symbols section in microsoft word on windows 11

4. Find your preferred symbol from the dialogue box and click Insert. This will insert the said symbol in Microsoft Word.

inserting a symbol in microsoft word on windows

Tip: You can find a lot of symbols and special characters from the expansive list of symbols.

Also, this is how you can remove passwords from an Excel file.

3. Shortcuts (Professionals)

If you want to get stuff done on quick presses and don’t want to be riddled with the number of steps to follow to add a symbol in the Microsoft Word document, then this method is for you.

1. To insert symbols using the menu bar, open the Word document and navigate to the Insert menu bar.

going to the insert tab in microsoft word on Windows

2. Navigate to the top-right side of the Insert bar and click on Symbols.

expanding the symbols sections in microsoft word on windows

3. Click on More Symbols… to access the full Symbol dialogue box.

moving over to the more symbols section in microsoft word on windows 11

4. Tap on any symbols, and look for the shortcut key associated with this symbol at the bottom of this dialogue box.

observing the shortcut key from the symbols dialogue box in microsoft word on windows

5. This is the default shortcut associated with these symbols, and you can enter any symbols by entering the right combination of keys. Remembering the shortcut keys is not everyone’s cup of tea, but you’ll find it very convenient to use once adapted.

Tip: You can customize these shortcuts by clicking on the Shortcut Key… and assigning a new shortcut.

4. Macros (One-Symbol Users)

You can create macros if you frequently use currency symbols or enter the same symbol repeatedly in Word documents. They are pre-recorded actions that are executed when you press the associated shortcut key.

1. To set up a macro for symbols, open the Microsoft Word document and navigate to the View menu bar.

going to the View tab in microsoft word on Windows

2. Now navigate to the top-right side of the View bar and click on the drop-down for Macros.

clicking on the Macros to access the drop-down menu in microsoft word on windows

3. Click on Record Macro… in the drop-down menu.

start recording a macro in microsoft word on windows

4. A Record Macro dialogue box will open. Name your macro, for example, we’ve named it Euro, after the symbol we’ll add. Click on Keyboard.

naming the macro and associating a keyboard shortcut with it in microsoft word on windows

5. Enter a keyboard shortcut to associate it with the macro by pressing the respective keys. For example, we’ve added Alt + Ctrl + E keyboard shortcut. Click on Close. You tap on Close, Microsoft Word will start recording the macro.

assigning a keyboard shortcut to the macro in microsoft word on windows

6. Follow the previous method of opening the Symbols dialogue box. Click on the required symbol, in our case Euro, and click on Insert.

linking the symbol with the custom macro in microsoft word on windows

7. Finally, go to the Macro drop-down menu and click on Stop Recording.

stop recording the macro in microsoft word on windows

With this, your macro for a symbol is recorded, and you only need to press the associated shortcut keys to enter the Euro symbol. You can also create multiple macros for your frequently used symbols and enter them in your style.

This is how to convert images to text in Microsoft Word on a PC.

Symbolize Easy

After reading through all the methods, you should be able to find a method that speaks to you the most. Using our guide, you should be able to add symbols in Microsoft Word on Windows, whether the simplest or the most complex.

Similarly, this is how you can create Fillable forms in Microsoft Word.

You may also like